Visitors to our website
When someone visits our website www.wpof.org.uk we collect basic information about them which includes cookies, ip addresses, type of computer used and type of browser, this information is kept for 2 months
People who email us
At the present time we are not encrypting emails so you should be aware that any emails we send or receive may not be protected in transit.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
If you send an email to WPOF we will store that email address for 5 years and if you give your consent for us to use your private data we will only use it to contact you about events that are taking place, we will keep your personal data for five years and then ask if you are happy for us to carry on using it. If at any time you would like us to delete your personal data please just let us know by sending an email to our Secretary at email@example.com or our Administrator at firstname.lastname@example.org
WPOF will store personal data in an encrypted spreadsheet in a secure location on Dropbox and email boxes on the website run by a company called webpreference and email addresses in trustees personal email inboxes. Physical, electronic and operational procedures have been put in place to safeguard and secure the data.
Lawful basis of processing personal data
WPOF hold personal data on the basis of explicit consent for the legitimate purpose of informing members and supporters about events, and information about WPOF.
Restriction and deletion of data
A person whose personal data is held by WPOF can at any time ask for it to be restricted or deleted.
When a request is received for a person’s personal data to be restricted. The secretary or administrator will move their personal data to a sheet on the personal data spreadsheet and then request all trustees and officers to remove that person’s data from their mailboxes.
When a request is received for a person’s personal data to be deleted. The secretary or administrator will delete the person’s personal data from the personal data spreadsheet and then request all trustees and officers to remove that person’s data from their mailboxes.
Use of data processors
Data processors are third parties who provide Website hosting forr us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
Access to personal information
WPOF tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation (GDPR) (EU) 2016/679. If we do hold information about you we will:
To make a request to WPOF for any personal information we may hold on you send an email to our Secretary at email@example.com or our Administrator at firstname.lastname@example.org
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 8 May 2018.
How to contact us